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How to Instantly Create SOPs Without Writing a Word
Amarinder Sidhu
April 14, 2025
Documenting workflows is one of the biggest time drains in operations. SOPs, onboarding guides, internal playbooks—you need them, but actually making them? Painfully tedious.
Good news: ChatGPT can turn your messy notes, Slack threads, or rough Loom videos into clean, structured docs.
You don't have to "write" anymore—you just need to prompt smartly.
Let’s break down how you can shortcut documentation like a pro.👇
Quick Takeaway
Instead of starting from scratch every time you need an SOP, use ChatGPT as your chaos-to-clarity machine:
You say it once.
It writes it well.
Your SOP is ready to roll.
Here's a toolkit of prompts you can start using right away.
Featured Tool/Offer
💬 Want to automate this even further?
Check out vidyo.ai — a tool to instantly extract transcripts from videos, perfect for speeding up your SOP creation workflow.
1. Turn Tasks into SOPs
Prompt:
"You are an expert operations analyst. Turn the following task description into a step-by-step SOP. Make it clear and concise, written for a junior hire.
Task: Based on the following raw performance data, clean the data, identify key trends, outliers, and summarize actionable insights for improving operational efficiency. Present the summary in three parts:
1. “Cleaned Data Overview”
2. “Key Trends and observations”
3.”Actionable Recommendations”
Raw Data : [Please insert data with this prompt]
Pro Tip: Add "Format it with bullet points and bold each step title."
2. Convert Slack Chats into Playbooks
Prompt:
"Turn this Slack conversation into a structured internal doc. Include summary, key decisions, and action steps.
Slack chat: [Paste slack conversation here]
Bonus Tip: Add "Make it sound formal and include a table of responsibilities."
3. Create SOPs from Loom Videos
Prompt:
"Summarize this Loom video into a task guide with steps. Use a clear title, numbered steps, and bolded headers.
Transcript: [Paste transcript or captions here]"
Fast Tip: Use tools like vidyo.ai to grab transcripts in minutes.
4. Generate Onboarding Checklists
Prompt:
"Generate a detailed onboarding checklist for a new [job role] in a [company type] company. Include tools, logins, training tasks, and 30/60/90 day goals."
Example:
New customer success manager at SaaS company
Ops analyst at logistics firm
Prompt Stack: SOP Automation Workflow
How to fully automate the creation of SOPs:
Record a Loom video explaining a task
Export the transcript
Use the “SOP from Loom” prompt
Grab Slack convo → use “Playbook” prompt
Merge everything in Notion (use: "Summarize both into a single doc with SOP and context log.")
Real-World Wins
Onboard new hires without repeating yourself
Turn tribal knowledge into shareable assets
Free your calendar from endless explanations
Save This Playbook for Later!
Next time someone says, "Can you show me how to do this?" —
you’ll have a polished doc ready in minutes.
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